Scanning Service at the Highest Level
When scanning service we have implemented over the years a very secure system for controlling and tracking your order. We speak of acts tracking. Basis of this system are standardized barcode stickers or bracts (dockets), that uniquely identify each record or document and are read into the DOCUBYTE production system for each work step by barcode gun. In this way, at any time to understand how many files have been received at what time and how the current processing status of the entire project or a specific file. Once the files digitization can be quickly and easily determine whether a document is stored in paper form at DOCUBYTE or whether it was destroyed with data protection regulations. All information is stored live during processing into a comprehensive database. Thus, for example, any time to determine which employees were involved in the processing of certain files. In addition to information about transport and document preparation are all relevant for the scan service data such as the number of pages scanned and the exact amount of scanned documents per folder detained.
File Tracking Workflow during Scanning Service
1DOCUBYTE works file-based. That all files of the respective project are a unique reference number, respectively. (Barcode sticker) provided. All bar codes are kept neutral and consist of a 10-digit, consecutive series of numbers. In encrypted barcode are a 5-digit project number. (The same refers to the owner of the file) and a 5-digit, sequential file number. Moreover, if required bar codes are generated for the transport container. The “nesting” of the acts in boxes first serves to simplify the goods receipt at DOCUBYTE and secondly the rapid location of files that must be accessed to the possibly already before digitization.
DOCUBYTE sent the required bar codes to the customer – a barcode gun (USB interface) is provided on request. All barcodes (File and carton bar codes) and index values are collected from customers in Excel. The files are packed according to the list and either supplied by the customer or picked up by DOCUBYTE. A subsequent access to the original document is permanently possible.
Option 2: DOCUBYTE pasted and packaged
As variant 1, except that DOCUBYTE packaging materials, paints, capture and transport accepts completely. If access to the file during the processing time is needed to be detected downstream to speed up the acquisition process on the spot all glued Ordnerrücken Photographed and.